Белорусское сообщество бизнес и системных аналитиков

Overview of alternative tools against the duet “Confluence + Jira”

I started creating requirements in Google Sheets and quickly realized that this was a dead end. I was looking for a tool that can do the requirements traceability and version control. I was looking for tools for requirements management and knowledge base.

Screening criteria: traceability, cloud, trial period, CSV backup, markdown text support. I tested everything I found.

My article is long, so I want to immediately say the conclusion. и is great not only for task management but also for knowledge base.

Of course, I found corporate tools but did not test them because of the high price and lack of a trial version. Here is their list:,,

So, let’s begin. \ positive:

  • The platform has requirements traceability

  • A good tool forthose using IEEE/ISO/IEC 29148–2018

  • Import files: CSV, doc

  • Export files: doc, pdf, excel, HTML, csv

  • You can create new fields with different data types

  • Can Automatically collect all requirements into one document

  • You can create document templates

  • Minimalistic editor and interface

  • Easy to use

  • Ready-made templates for your projects

  • Good to use with \ negative:

  • Has traceability but it does not work in the cloud

  • Has only functions for working with requirements (no links to tasks)

  • Not designed for project and task management

Prices: 360€ / year per user \ positive:

  • The platform has requirements traceability

  • I liked the concept and structure of requirements and tasks management

  • Can Automatically collect all requirements into one document

  • All basic functions are well organized

  • There is the customization of reports and dashboards

  • There is a Time Tracker and team productivity report

  • $1/month per user (up to 10 users) \ negative:

  • Integration only with Jira

  • Found bugs. For example, you cannot insert a link to a task or unwanted notifications

  • Unwanted notifications

  • No export to markdown

Prices: for teams of up to 50 people, 10–20$ / month per user



Confluence \ positive:

  • The platform has requirements traceability

  • Extensive customization options

  • A familiar and proven tool.

  • Has many plugins

  • Easy integration for Jira users

  • Free for teams with up to 10 users

Confluence \ negative:

  • Clumsy editor and a lot of unnecessary details

  • Heavy interface

  • Complicated access settings

  • There are problems with registration. I signed up on the fifth try

  • Sometimes the cloud is slow. I click “edit” and wait 20–30 seconds.

Prices: 5–11$ / month per user \ positive:

  • Everything you need for project management

  • Good mobile app

  • Clear concept and structure

  • Convenient and modern interface

  • Manage the knowledge base and requirements better in tandem with or \ negative:

  • The platform does not have a knowledge management tool, so you will have to use tasks as documents.

  • No formulas, no scripts

  • No backup, only a list of tasks from individual projects

  • No deep integration with

  • You can’t buy 8 users, only 5 or 10

  • If you paid for 30 users for a year, then you can’t fix it and drop it to 10 users.

Prices: 11–25$ / month per user \ positive:

  • You can link your location and view tasks on the map

  • You can customize the dashboard individually for each user

  • Free for teams with up to 2 users \ negative:

  • The platform is not built for knowledge management and traceability

  • You can’t make links between requirements and tasks

  • No document structure

  • The interface has a lot of unnecessary elements

  • You can’t buy 8 users, only 5 or 10

Prices: 10–16€ / month per user \ positive:

  • One of the best knowledge base tools

  • Document editor work in markdown format

  • Good solution if used together with

  • Free for 1 user and 5 guests \ Negative:

  • Not designed for managing complex projects

  • You will find it difficult to create traceability between requirements, user stories, and tasks.

Prices: 8$ / month per user

And finally, I will tell you about the two most interesting tools. \ positive:

  • Knowledge base and document editor work in markdown format

  • The platform supports calculated fields, scripts, and formulas.

  • The platform has traceability requirements

  • The best backup I’ve ever seen! Export all workspace data into Markdown and CSV files.

  • All comments and attached files are saved in a backup

  • Besides the user, you can create a guest with limited rights for free

  • You can create any process from the same elements

  • Import data from CSV files

  • I was impressed with the workflow automation capabilities

  • After a feature is released, you can notify those customers who have requested it

  • You can share your knowledge base

  • Many training videos with real cases

  • Convenient and modern interface

  • You can make an open corporate blog through the knowledge base tool

  • I liked the values of the team: open roadmap board, transparency, training

  • Free for one user

  • “When you deactivate or remove a user, the unspent amount will be deducted from your next bill”.

  • Free for a year for startups with ARR < than

  • Free for a year for open source projects

  • Free for a year for Ukrainian companies

  • 50% discount for non-profit and educational organizations \ negative

  • This good tool can’t be found by google search “requirements management” or “knowledge base building”

  • No mobile app

  • No way to embed google doc via “embed link”

  • No external forms for voting or customer survey

  • No integration with google sheets

  • No integration with

  • It is not possible to collect one main document from blocks of other documents and save it into one PDF file

  • There are great features, but I found it difficult to understand the overall structure after using

  • Published documents cannot be translated by google translator

Prices: 12$ / month per user

Youtrack \ positive:

  • All in one tool: bug tracker, knowledge base, project management

  • The platform has requirements traceability

  • You can import your data from Confluence, Jira, etc.

  • You can share the document and open comments for everyone on the Internet

  • Very fast interface and nothing more

  • Each document has its ID

  • You can easily configure access for tasks and documents

  • I was impressed with the workflow automation capabilities.

  • You can create your workflow scripts using Java

  • Knowledge base and document editor work in markdown format

  • I was amazed by the ability to set resource limits during project planning

  • Good document editing history

  • Easily backup the entire knowledge base

  • Import data from google sheets

  • I like the idea of widgets

  • I like transparency, such as open real-time bug databases

  • It is possible to embed a Google Doc and edit it (Embed Link)

  • You can easily export all project tasks to an excel file

  • You can make an open corporate blog through the knowledge base tool

  • Free for teams with up to 10 users \ negative:

  • No document status. there is no way to close editing the document and commit the version

  • There is no way to make a full backup in the formats: markdown, json, CSV

  • For projects, you can create any ID prefix, but this cannot be done in documents.

  • You can import CSV files only through google spreadsheets

  • You cannot create a project template.

Prices: 5$ / month per user

Maybe I’ll do a comparison between Fibery and Youtrack. I need to study them better and get feedback from you.

Contact me:

Author: Peter Rudenko


10 Сентября, 2022

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